1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Betsy Condon, District 3;  Johnna McKinnon, District 4;  Ashley Gilhousen, District 5;  and Superintendent Charlie Van Zant.

2. Chairman's Statement

Minutes: 

Mrs. McKinnon read a statement of clarification regarding the June 8 Special Meeting when two board members walked out claiming the meeting was illegal because it had not been properly advertised.  Mrs. McKinnon stated for the record that the meeting was properly advertised and that both current attorney Dan Sikes and previous attorney Bruce Bickner both had similar opinions about the advertising requirements.

Superintendent

3. C-1 Minutes of Student Hearings and Regular Meeting on May 21, 2015

Attachment: 06-18-15 Minutes-Reg Mtg 5-21-15.pdf
Attachment: 06-18-15 Disciplinary Minutes-2015 May 21.pdf (Confidential Item)

Deputy Superintendent

4. C-2 Proposed Allocation Changes for 2014-2015

Attachment: 2014-2015 Allocation Changes.pdf

5. C-3 Proposed Allocation Changes for 2015-2016

Attachment: Allocations 2015-2016 Changes.pdf

6. C-3A Agreement between the School Board of Clay County and DES of Florida, LLC

Attachment: 6-18-15 DES LPO Clay 2015 Programmer.analyst.pdf

Instruction

7. C-6 AirWatch Professional Development Agreement with MobileMind Technologies, LLC

Attachment: AirWatch Prof. Development Agreement.pdf

8. C-7 Request Permission for CEB Track Team to travel overnight to compete in the AAU Jr. Olympics Regional Qualifer Track Meet

Attachment: CEB Tallahassee AAU Field Trip.pdf

9. C-8 Agreement between the School Board of Clay County, Florida, through Middleburg High School and VyStar Credit Union

Attachment: VyStar-MHS Agreement.pdf

10. C-9 Student Travel - FIH Spanish and Debate Teams

Attachment: June 2015 - Student Travel.pdf

11. C-10 Request Approval of Contract Addendum to the FOCUS Learning Management System

Attachment: FOCUS LMS Activation.pdf

12. C-11 Lutheran Services Contract Amendment

Attachment: Lutheran Services Contract Amendment.pdf

13. C-12 Interagency Agreement for cost sharing expenses between Clay Behavioral Health Center and the School Board of Clay County.

Attachment: CBHC Cost Sharing.pdf

14. C-13 Interagency Integrated Services Agreement between the School Board of Clay County and Clay Behavioral Health Center.

Attachment: 4.51 Human Groth Hormone.pdf
Attachment: CBHC IA INTEGRATED SERVICES 2015-16.pdf

15. C-14 Interagency Integrated Services agreement between School Board of Clay County and Youth Crisis Center, Inc. Jacksonville

Attachment: YCC Agreement.pdf

16. C-15 Interagency Agreement between YMCA, Take Stock in Children and the School Board of Clay County

Attachment: YMCA 2015-2016.pdf

17. C-16 Memorandum of Agreement between the Florida Department of Health, Baker County Health Department and the School Board of Clay County

Attachment: 2015 - 2018 Dental Clinic MOA.pdf

18. C-17 Interagency Integrated Services agreement between School Board of Clay County and Right Path Behavioral Health Services, LLC

Attachment: Right Path.pdf

19. C-18 Memorandum of Understanding between the School Board of Clay County and the Department of Health

Attachment: CCHD MOA 2015-16 flu mist.pdf

20. C-19 School Health Services Agreement between the State of Florida, Department of Health, and Clay County Health Department

Attachment: CCHD MOA 2015-16.pdf

Business Affairs

21. C-20 Budget Amendments for the Month of May, 2015

Attachment: budget cover sheet(impact stmt).pdf
Attachment: Budget Amendments.pdf

22. C-21 Approval of Petty Cash and Change Fund checks for Cafeteria Managers, Food & Nutrition Services Coordinators and Food and Nutrition Services Director for the 2015/2016 School Year

Attachment: Petty Cash-Change Funds for 2015-2016 School Year.pdf

23. C-22 Monthly Property Report - May, 2015 - Furniture/Equipment

Attachment: Furniture-Equipment Report-May, 15.pdf

24. C-23 Monthly Property Report - May, 2015 - AV Materials

Attachment: Audiovisual Report-May, 15.pdf

25. C-24 Monthly Property Report - May, 2015 - Software

Attachment: Software Report-May, 15.pdf

26. C-25 Monthly Property Report - May, 2015 - Vehicles

Attachment: Vehicles Report-May, 15.pdf

27. C-26 Deletion of Certain Items Report - June, 2015

Attachment: Deletion Report-June, 15.pdf

28. C-27 Approve Write-Off of "Missing" Property Items for FY 2014-15

Attachment: Missing Property Items FY 2014-15.pdf
Attachment: Missing Property Items FY 2014-15 (Attachment).pdf

29. C-28 Warrants and Vouchers for May 2015

Attachment: WARRANTS AND VOUCHERS MAY 2015.pdf

30. C-29 Bid to Be Awarded June 2015

31. C-30 Bid Renewals June 2015

32. C-31 Virtual Instruction Providers and Contractors

33. C-32 Monthly Financial Report for May, 2015

Attachment: PAGE 1 MONTHLY FINANCIAL-Sum Cash MAY 2015.pdf
Attachment: PAGE 2 MONTHLY FINANCIAL GREV MAY2015.pdf
Attachment: PAGE 3 MONTHLY FIN GREXP MAY,2015.pdf
Attachment: PAGE 4 MONTHLY FINANCIAL DSREVEXP MAY,2015.pdf
Attachment: PAGE 5 Capital Projects 2015.pdf
Attachment: PAGE 6 Capital Projects By Project MAY,2015.pdf
Attachment: PAGE 7 MONTHLY FIN FOOD SERVICE MAY, 2015.pdf
Attachment: PAGE 8 MONTHLY FIN SPREV42X MAY, 2015.pdf
Attachment: PAGE 9 MONTHLY FIN ARRA-SPREV43X MAY 2015.pdf
Attachment: PAGE 10 MONTHLY FINANCIAL INSURANCE MAY, 2015.pdf

34. C-33 Write-off uncollectible checks at schools

Support Services

35. C-34 Deductive Change Order #1 (Direct Purchasing) for Middleburg High School Flooring Replacement

Attachment: MBHS Flooring Replacement CO 1.pdf

36. C-36 Pre-Qualification of Contractors

Attachment: Contractor List 6,18,15.pdf

37. C-37 Deductive Change Order #1 (Direct Purchasing) for Keystone Heights High School HVAC Replacement Building 1

Attachment: CO 1 KHH HVAC Replace.pdf

38. C-38 Deductive Change Order #1 (Direct Purchasing) for S. Bryan Jennings Elementary School HVAC Replacement Buildings 1, 2 & 3

Attachment: CO 1 SBJ HVAC Replace.pdf

39. C-39 Deductive Change Order #2 (Direct Purchasing) for Orange Park High School Smoke Corridor Building 1, Phase I

Attachment: CO 2 OPH Smoke Corridor.pdf

40. C-40 Deductive Change Order #2 (Direct Purchasing) for Orange Park High School Roof Replacement Buildings 19, 20, 21, 22 & 27

Attachment: CO 2 OPH Roof Replace.pdf

41. C-41 Additive Change Order #3 for Orange Park High School Roof Replacement Buildings 19, 20, 21, 22 & 27

Attachment: CO 3 OPH Roof Replace.pdf

42. C-42 Appraisal, Survey and Offer for a portion of Montclair Elementary School Property

Attachment: Appraisal, MCE Property.pdf
Attachment: Survey, MCE Property.pdf
Attachment: Offer, MCE Property.pdf
Attachment: Closing Costs, MCE.pdf

43. C-43 Conveyance by Sale of a Portion of Montclair Elementary School

Attachment: Resolution MCE land sale.pdf
Attachment: Contract MCE.pdf

44. Adoption of Consent Agenda

Minutes: Consent Items C-4, C-5 and C-35 were moved to Discussion.

Motions:
Approve the Consent agenda with the exception of Items C-4, C-5, and C-35 that were moved to Discussion.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Motion Minutes: 

Speakers from the Audience:

• Tracy Butler spoke about Item C-3A
• Fred Gottshalk spoke about Item C-13
• Gwen Shangle spoke about Item C-20
• Fred Gottshalk spoke about Item C-33

45. Perfect Attendance Awards - Superintendent Van Zant

Minutes: Superintendent Van Zant presented a certificate to Allison Hope Fulford, a recent graduate of Middleburg High School, recognizing her perfect attendance Grades K-12.

46. Special Recognition - Retiring Assistant Superintendent for Human Resources Toni McCabe

Minutes: 

Mrs. McCabe will retire on June 30, 2015.  With this being her last school board meeting, Superintendent Van Zant and Attorney Dan Sikes, presented her with a special flag that was flown over Bagram Airfield, Afghanistan during Operation Enduring Freedom.

Mrs. McCabe retires with a total of 30 years of dedicated service in public education, all of it with the School Board of Clay County.

47. Garber Ford Check Presentation

Minutes: This presentation was postponed.

48. Ilah Breen - Summer School 2016-2017

Minutes: 

Mrs. Breen spoke about new ideas for summer school, including a later start date.

Superintendent

49. D-1 Superintendent's Update

Minutes: Superintendent Van Zant talked about the exciting things going on this summer in our schools such as summer camps and robotics clubs.  Clay County is leading robotics in our region.  On Monday, June 22nd he will participate in the northeast Florida STEM² Hub Meeting.  Last Friday, the Department of Education released some of our state scores.  Clay County showed improvements in 3rd grade reading scores.

School Board Members

50. D-2 Discuss and approve option for legal services

Attachment: Legal Analysis-Sikes 06-18-15.pdf
Minutes: 

Main motion by Mrs. Condon, seconded by Mrs. Gilhousen, to move the item to the Board floor for discussion.

Board discussion followed with Board members giving their input and views.  No consensus was reached and it was suggested that the Board hold a workshop for further discussion to coincide with one of the July budget meetings. 

Motions:
Table Item	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

51. D-3 Authorize advertisement of legal services

Minutes: No action was taken due to the previous item being Tabled.

52. D-4 Authorization to continue current legal services until the Board takes further action

Attachment: SIKES - Letter of Engagement 07-01-2015.pdf

Motions:
Motion to approve	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

Human Resources

53. C-4 Human Resources Personnel Consent Agenda (Pulled by Mrs. Kerekes)

Attachment: Personnel Consent Agenda 6-18-15.pdf
Minutes: Mrs. Kerekes pulled this item to express dismay with how the allocations were brought and approved at the Special Meeting on June 8th.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

54. C-5 2015-2016 Administrative Salary Schedule Tables (Pulled by Mrs. Studdard)

Attachment: 2015-2016 Admin Salary Table 1 Revisions 6 18 2015.pdf
Minutes: Mrs. Studdard requested a salary study be conducted of the Administrative Salary Schedule.  Human Resources will look into this and bring information back for the Board's consideration, including associated costs.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Aye

55. D-5 Human Resources - Special Action A

Attachment: HR Special Action A 6 18 2015.pdf (Confidential Item)

Motions:
Motion to approve	- PASS
Vote Results
Motion: Carol Studdard
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Business Affairs

56. D-6 Public Hearing to approve School Board Policy 5.02G, Business Affairs, Electronic Funds Transfers Policy

Attachment: 5-21-15 Policy 5.02G Electronic Funds Transfers Policy.pdf
Minutes: Chairman McKinnon opened the Public Hearing.  No one came forward to speak to the item and so the Public Hearing was closed.

Motions:
Approve	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Support Services

57. C-35 Synovia Solutions for GPS-Enabled Payroll and Fleet Management Software Contract (Pulled by Mrs. Kerekes)

Attachment: Synovia Solutions Contract 6.18.15.pdf
Minutes: 

The following Speakers from the Audience spoke in opposition of this item:

• Keith Nichols
• Rebecca Smith
• Kim Stacy
• Lawanna Weidenaar
• Tracy Butler

Following Board discussion, the Chairman called for a motion on the item.  No motion was forthcoming so the item died and no action was taken.

58. Speakers

Minutes: Keith Nichols - presented information he believes should be added to the district's website.

59. Comments

Minutes: 

Superintendent Van Zant announced previously scheduled board meeting dates for the month of July:

• July 16 Regular Meeting, 7:00 p.m.
• July 21 Special Meeting, 5:00 p.m.
• July 28 Special Meeting, 6:00 p.m.

The July 21 and July 28 meetings are part of the budget process and required by TRIM guidelines.  There was discussion about the requests for Board workshops.  A budget workshop will be added prior to the July 21st meeting, and a workshop for continued discussion on legal services will be added prior to the July 28th meeting.  Both workshops will begin at 5:00 p.m., and then the Board will move into the special meetings. 

60. Comments

Minutes: 

Board members made comments about various topics.

Mr. Waremburg was asked to bring a cost estimate for air conditioning on school buses.  

Board members were reminded to cast their vote for the election of Alternate to serve on the FSBA Board of Directors.

61. Comments

Minutes: Mr. Sikes made clarifying comments regarding the legal opinions for board meeting advertisements.